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Nevada Organization of Nurse Leaders

Region 9 Affiliate of the American Organization of Nurse Executives
AONE

NONL Web Site Privacy & Security Policies


effective starting July 8, 2016
last revised August 31, 2017

Overview

The Nevada Organization of Nurse Leaders is committed to protecting the privacy and confidentiality of our visitors and members. This policy describes the information we may collect and how that information will and will not be used.

Scope

This policy applies to the Web sites nonl.org and www.nonl.org.

Information Gathering and Logging

Our Web server automatically logs network (IP) addresses, browser type, dates and times, search terms, and page and file names when our pages are accessed. However, we do not correlate IP addresses to individuals, and visitors remain anonymous unless they choose to identify themselves by other means.

Some of the forms on our Web site request personally identifiable information (known as PII), which may include name, e-mail address, postal address, phone number, and credit card information. Surveys and questionnaires may also request gender, demographic, and ethnic information. We will only ask for this information for specific purposes and when it is necessary and justified. We do not require personal information from our visitors without a good reason to do so.

We may also record names, e-mail addresses, phone numbers, and other contact information in conjunction with normal correspondence with clients and visitors for the purposes of maintaining and tracking that correspondence.

Nevada Organization of Nurse Leaders is a registered subscriber of Google Analytics, which utilizes browser "cookies" to provide Web traffic analysis on its Web sites. These cookies are used only to collect anonymous traffic data, and no individually identifiable information is tracked or stored in the cookies. For more information, check Google's privacy statements. All traffic information collected by this service is restricted to use within the Organization for planning and analysis purposes. Visitors may chose to block these cookies using appropriate options in their browsers.

Use of Information

The Organization's Web team uses Web access logs and traffic statistics to tailor content and navigational tools to visitors, ensuring our pages work correctly across a broad range of modern browsers, operating systems, and display resolutions. This information may also be used for troubleshooting purposes and other normal server maintenance and security activities by the Organization's system administrator.

Site visits by individual IP addresses is not disclosed outside the Organization unless specifically requested by law enforcement agencies investigating a specific abuse of our computer or network resources.

Browser "cookies" are small text files which may be exchanged between Web servers and browsers. Some of our forms and features use such cookies for session management, particularly in areas where user authentication and access controls are implemented. However, all sensitive information, including PII, is kept on the server and is not included in the cookies. These cookies unique to our services and have no meaning or use outside our site. Visitors may choose to configure their browsers to reject cookies, but this will affect their ability to use some features or services on our site. Most modern browsers also allow existing cookies to be deleted at any time.

Personal information is accessible to personnel within the Organization and the company that maintains this Web site on behalf of the Organization on a strict need-to-know basis. These individuals are bound by confidentiality agreements. Distributing this information outside these groups is strictly prohibited without the knowledge and permission of the visitor or user. This means we do not sell, rent, trade, or lease any personal information, including e-mail addresses, to outside entities. The only two exceptions are when we collect information on behalf of a related group or association and that fact is clearly stated on the form asking for the information, or when we are legally required to do so by subpoenas, warrant, court orders, or comparable legal processes.

Credit card information is never transmitted via e-mail, FTP, or other insecure transmission methods.

E-mail addresses from subscriptions for newsletters or other electronic mailings are not exposed to other recipients and are not used for any other purpose than that for which the addresses were collected. All such mailings always include an unsubscribe link so recipients can easily remove their addresses from future mailings.

Contact information resulting from correspondence between Organization personnel and visitors that is not part of an ongoing service relationship will be used solely to maintain that communication. In other words, dropping us an e-mail does not automatically result in your being added to our newsletters or other mailings without your permission.

Survey or questionnaire information, unless clearly stated otherwise on the Web form, is treated as confidential and anonymous. We reserve the right to redact PII that may be included in written comments or responses if we deem its inclusion is inappropriate.

We do not knowingly collect or wish to obtain PII from children without verifiable parental or guardian consent. If we become aware of PII on our server concerning children under the age of 13 without documented and verifiable parental or guardian consent, we will immediately remove that information from our files and databases.

Security

Nevada Organization of Nurse Leaders and the company that provides its Web hosting services use a wide range of security tools and procedures to monitor the security of its server and protect against the loss, misuse, and alteration of data stored on those servers.

All Web pages which request sensitive information, including credit card numbers, PII, and login credentials, transfer that information over encrypted Secure Socket Layer (SSL) connections using a certificate issued by DigiCert, Inc., a registered certificate authority. Credit card and bank draft transactions are handled by PayPal, a well-known and accredited card processor.

For more information, refer to our hosting company's Security Policy or contact our system administrator directly for specific security policies and procedures.

External Links

Some of our Web pages may contain links to other sites outside the nonl.org domain. We are not responsible for the privacy practices or the content of those external Web sites. Visitors who use these links assume all risks and consequences for accessing those sites. We encourage everyone to carefully read the privacy statements on any Web site that requests personal information.

Notifications

If the management of Nevada Organization of Nurse Leaders becomes aware that the security of our server has been compromised or that PII has been disclosed to unauthorized parties, the Organization reserves the right to take appropriate measures, including but not limited to, investigation, disabling of affected servers, services, and user accounts, and notification of and cooperation with law enforcement authorities.

If PII has been disclosed in a manner not permitted by this Policy, we will make reasonable efforts to notify the affected individuals as soon as possible and as permitted by law, of what information has been disclosed to the extent of our knowledge.

Modifications

Nevada Organization of Nurse Leaders reserves the right to update and change this policy periodically. The current, posted version of this document applies whenever a visitor accesses any page on the sites described in "Scope" above. Substantial (non-trivial) changes to the policy will be announced on the site's main home page. Visitors and clients who do not wish to be subject to new versions of this policy may request their PII be removed from our server; see the section "Contact Information" below.

All Web forms which request personal information are required to have a link to the latest version of this policy. Visitors are responsible for reading and understanding this policy. Continued use of the site or completion of such Web forms implies understanding and consent to this policy. Visitors who do not agree to the provisions in this policy or who feel this policy does not meet their privacy needs should immediately stop accessing our pages and services.

Contact Information

If you have questions, comments, or concerns about this policy or the way it is implemented on our server, please contact

Nevada Organization of Nurse Leaders
3983 S. McCarran Blvd, #527
Reno, NV 89502
info@nonl.org

If you wish to request correction or removal of PII from our systems, close a user account, or report possible violations of this policy, please submit your request in writing to the address above.

We will respond to such requests and reports within thirty (30) days of receiving your original notification.